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Online Voting for Condominium Associations in Florida

Secure. Compliant. Effortless.

Florida condominiums now have a powerful, legally compliant solution to manage their elections, meeting votes, and communications—all from one centralized platform. VotingPortals.com is purpose-built for Florida condo associations, delivering a seamless digital voting experience that aligns with Fla. Stat. §718.128 and recent updates under HB 913.
 

Whether you're managing a small condo board or a large residential tower, our platform simplifies everything from sending e-notices and hosting video libraries to conducting secure online votes—anytime, anywhere.

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Why Condo Associations Choose
Voting Portals

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Developed by a Top Florida
Law Firm

Our platform was created by professionals with deep legal knowledge of condominium law in Florida, ensuring you stay compliant at every step.

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Eliminates Paper, Printing, and Postage Costs

Streamline your entire voting process and communications without lifting a pen.

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Total Transparency + Fraud Prevention

Bank-grade encryption, blockchain logging, and IP tracking protect your vote and your association.

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Fast Onboarding and
Full Support

Get set up with ease—our dedicated account managers and support team are here to guide you.

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Security & Legal Compliance Built-In

  • 3-layer password authentication

  • Bank-grade encryption & Microsoft Cloud security

  • Blockchain vote logging & IP tracking

  • Verified email delivery with audit trails

  • Compatible with Fla. Stat. §718.128 and HB 913 requirements

  • Voting logs, receipts, and user access tracking

Powerful Tools for Condo Community Engagement 

With VotingPortals.com, condo associations gain access to a comprehensive suite of tools designed for both management and resident engagement. Administrators can easily manage users, send out ballots and surveys, and track responses in real time.

 

The platform allows you to store and share important community content, including documents, images, newsletters, and board meeting videos. From collecting e-consents to live streaming events like music classes or board updates, you can inform, involve, and inspire your residents—all in one secure, easy-to-use system.

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Condo-Focused Features Include

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Voting & Admin Tools

  • Unlimited encrypted votes & surveys

  • Automated email alerts & reminders

  • Upload and manage member rosters

  • Keep track of consent forms digitally

  • Share live results securely with your community

  • One-click vote setup for recurring decisions

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Communication Tools

  • Post community-wide Notices, Bulletins, and Newsletters

  • Real-time Calendar for meetings and events

  • Upload governing Documents, forms, and applications

  • Maintain a searchable Video Library of board meetings or resident-led sessions

  • Offer user-friendly navigation for residents of all ages and tech levels

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Member Benefits

  • Vote from any device, anywhere in the world

  • Receive alerts for meetings and ballots

  • View and download notices, newsletters, and documents

  • Bilingual support & intuitive interface

  • Email and tech support available 24/7

Features & Benefits Explained by Our Technical Head

In this short video, Voting Portals’ Technical Head outlines the key features and benefits designed specifically for Florida condominium associations. From secure online voting and e-consent collection to real-time communication tools like document sharing and live streaming, the video provides a clear breakdown of how the platform helps streamline operations while ensuring full legal compliance.

  • Is Voting Portals easy to use?
    Yes, Voting Portals is the most user-friendly software available for both administrators and members. Our software provides legally compliant ballot templates with the option of creating your own. We also provide automation tools to assist you in managing elections.
  • Can members vote from anywhere in the world?
    Yes, Voting Portals is hosted with Microsoft Cloud data center to ensure we have the highest uptime and availability from anywhere in the world. In fact, around half of our users are from outside the United States.
  • Does Voting Portals help us on-board?
    Yes, Voting Portals provides full onboarding support at no additional charge.
  • Does Voting Portals provide support to members?
    Yes, Voting Portals provides support to all members. They simply send a request to info@ votingportals.com and one of our customer service specialists will provide help within 1 business day.
  • Does Voting Portals provide onsite software support during the election meeting?
    No, but we will be on the phone with you and walk you through the easy on-screen steps during the meeting. If you have any questions, please do not hesitate to contact us at [email protected].
  • How does the association coordinate the paper ballots with online ballots?
    Our system allows you to cross reference the online votes with the physical ballots, so inspectors can easily catch and disregard any duplicates. Voting Portals software also allows you to aggregate the total physical ballots with the online totals to provide the official results.
  • How do you handle a member that owns multiple units?
    Owners can choose to have a separate email address per unit or one email address for all units. The member can then vote each ballot separately or there is a bulk voting feature for casting multiple ballots at a time.
  • Who owns the data and content?
    All content and member data are 100% owned by your association.
  • Do I have to sign any contracts?
    No. You can use Voting Portals by simply signing up online and agreeing to our terms of service.
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